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How to Ask for a Letter of Recommendation: The Ultimate Guide

BY
Andrew Langat
January 9, 2025
Person writing a letter with the text 'Recommendation Request' on the top.
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Recommendation letters are essential for advancing your academic and professional goals. Typically written by bosses, mentors, teachers, and other professionals, these letters endorse your qualifications and character.

A strong recommendation letter can significantly increase your chances of landing your dream job or getting accepted into an educational institution. Such letters provide valuable insight into your abilities, achievements, and personal qualities from someone who has observed you in both academic and professional career or professional settings.

In addition to providing a recommendation, letter writers can help enhance other aspects of your professional or academic profile. For instance, they may offer insights to improve your cover letter or optimize your LinkedIn profile.

If written sincerely, a letter writer will share their genuine experiences from working with you. A strong letter will typically include:

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How to Ask for a Letter of Recommendation

1. Choose the right person

It is important to recognize that recommendation letters carry different weights depending on who writes them. Selecting the right person to write your recommendation letter is crucial, as it influences the letter's strength and credibility.

An effective recommender can craft a letter showcasing your skills, achievements, and character while including relevant details that align with the recipient's expectations. Therefore, when seeking recommenders, choosing individuals who are familiar with your abilities is essential.

The best recommenders are those who can provide personal insights into your strengths. For example, if you are applying for an undergraduate program, consider asking your favorite high school teacher for a recommendation. Additional letters can also be obtained from close friends, parents, or others who know you well and are willing to write about your qualities.

If you have multiple teachers, faculty members, or colleagues to choose from, prioritize those with a strong reputation or credibility. A recommendation from a respected professional can add significant value to your application.

Ultimately, look for recommenders who can write a heartfelt and enthusiastic endorsement of your abilities. These individuals should genuinely believe in you and be willing to provide follow-up letters if the initial recommendation does not cover all necessary information.

Pro Tip: Prioritize teachers or counselors familiar with your academic journey for academic applications. Opt for supervisors who can vouch for your skills and contributions to the class on job applications.

2. Ask early

Give your recommender ample time to craft a thoughtful and compelling letter. Recommenders often have busy schedules, and a rushed request may result in a generic or incomplete endorsement.

  • Plan ahead: Ask at least 4–6 weeks before the deadline.
  • Show respect: Early requests demonstrate professionalism and consideration for the recommender’s time.
  • Provide context: With more time, your recommender can ask for details like your resume, accomplishments, or goals, ensuring the letter aligns with your needs.

3. Request an in-person meeting (If possible)

An in-person meeting has the unparalleled advantage of human connection. We are social creatures, and an in-person meeting will allow you to tap into this innate human trait.

The meeting is also the perfect opportunity to express your gratitude and demonstrate your excitement about the opportunity you are pursuing.

If you feel nervous, a personal interaction can help you calm down by explaining why the recommendation letter matters.

This explanation can also make the recommender feel more invested in your success.

Once you get a "Yes," the in-person meeting allows you to discuss the letter of recommendation and fine-tune the details.

You can explain the letter's purpose, highlight your strengths, gently remind them of the timelines involved, and clarify what you'd like them to focus on.

If you are unsure whether your recommendation request will be accepted, an in-person meeting can help gauge the writer's willingness to accept.

If they seem hesitant or unsure about the recommendation request, it might be a sign that you need to ask for a letter from a person more confident in endorsing you.  

Pro tip: A video call or phone conversation is an excellent alternative if an in-person meeting isn't possible.

4. Prepare a formal request

Formal requests are a normal part of many professional or academic interactions.

Preparing a formal request for a letter of recommendation shows professionalism, allows for clarity, outlines specific requests, and leaves a record of your request.

A formal approach, such as a recommendation letter request email, demonstrates that you value the writer's time.

In addition, it is common courtesy to make a formal request when working in a professional setting.

Formal communication techniques such as writing a formal letter help with clarity because they allow you to outline the letter's purpose, the deadlines involved, and other specific requests.

These communication techniques also allow you to point the writer to specific things you want included in the letter of recommendation. This could consist of particular skills or career highlights.

On the record-keeping front, a formal request, especially in writing or via email, serves as a record that you and the writer can refer to.

A record of asking for a letter of recommendation reduces the chance of miscommunication or missed deadlines.

5. Follow up on your request

Following up after asking for a recommendation letter might seem trivial, but it is critical to get one.

Following up ensures progress. Recommenders such as college professors and other professionals are often busy and may overlook your request. A follow-up ensures that the request remains a priority for them.

Following up if you receive your recommendation letter late prevents any last-minute issues. You can confirm whether your letter is on track or if you need to find an alternative.

A follow-up email or conversation also lets you clarify some details. You can use the chance to enhance your request by providing additional information, such as a new job description or test scores you've received.

If the recommender plays a part in the application process, you will show initiative and responsibility.

For instance, if you are applying for graduate school, following up with your college professor can reinforce your positive professional relationship and encourage them to write a stronger letter.

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Who to Ask for a Letter of Recommendation

This article covers how to ask for a letter of recommendation, but another subject of equal importance is who to ask.

A verbal or written request to the right person can significantly elevate your chances of getting the recommendation letter.

Recommendation letters are typically needed for academic or job opportunities. Here's how to ask for a recommendation letter in each instance:

For academic applications

Academic programs such as college admissions place a great emphasis on recommendations. Consequently, you must choose carefully when asking for  a letter of recommendation.

Here's who you can ask:

  • Teachers: Choose teachers who know you well academically and personally. For example, if you apply to college, choose a teacher who has known you from junior to senior year.
  • Counselors: A guidance counselor can help enhance your image by providing context for your academic achievements and giving an informed view of your personality.
  • College professors: If you've taken college courses or participated in research, a professor can write a strong letter of recommendation or a reference letter if needed.
  • Mentors: If you have worked with a mentor, they could be best placed to help you develop a brag sheet and write a strong recommendation letter for your college application.

For job opportunities

It is common to have a brag sheet when preparing a job application.  A strong recommendation letter should be part of your pile of application materials.

Here's who to ask for letters of recommendation when looking for job opportunities:

  • Past or current managers/supervisors are best placed to provide insights into your work performance, leadership skills, and ability to meet deadlines. Such recommenders write powerful letters because they can speak to your work ethic, attitude, and handling of challenges.
  • Colleagues: If you've worked closely with a colleague, they can provide a unique perspective on your skills and how you collaborate.
  • Clients/customers: This only works if you've positively interacted with regular clients or customers. They are best placed to write a strong recommendation letter highlighting your customer service skills, problem-solving abilities, and ability to build relationships.

For volunteer opportunities

This is a special case since you are not seeking a conventional job. Volunteer positions call for special skills and a different mindset. You work for free but can earn perks such as a scholarship.

With this in mind, here are some people you can ask for a recommendation letter:

  • Team members: If you have worked with a volunteer organization, your past team members can help you write letters of recommendation. They have first-hand knowledge of your work ethic, reliability, and ability to deliver quality work.
  • Community leaders: Community leaders are often the recipients of volunteer programs. Consequently, letters of recommendation written by these leaders can attest to your dedication to the community and your ability to make a positive impact.

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Why Letters of Recommendation Matter

Recommendation letters provide more than just a snapshot of your qualifications—they give recipients a deeper understanding of who you are. A strong letter reflects you:

  • Core strengths and contributions to an organization or classroom.
  • Tangible metrics support skills and accomplishments.
  • Work ethic and character are demonstrated through specific anecdotes.
  • Potential for success, as perceived by someone who knows you well

When tailored effectively, these letters can complement the strong letters in your application, highlighting qualities your resume or cover letter might not capture.

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When Do You Need Letters of Recommendation

  • When your qualifications aren't fully evident
  • When you lack experience
  • When competing with many applicants
  • When applying for highly competitive programs or job

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Learn How to Ask for a Letter of Recommendation With Highrise

Take the stress out of the intense process of college applications and getting letters of recommendation!

Are you struggling to get letters of recommendation? Let us help!

Our team of coaches provides personalized guidance to ensure you approach recommenders with confidence, professionalism, and clarity.

From drafting compelling requests to identifying the right recommenders and tailoring your approach, we’ve covered you at every step of the process.

Contact us today to unlock the endorsements you need to achieve your goals!

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AUTHOR
Andrew Langat
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Andrew Langat is an experienced content specialist in Leadership, Productivity, Education, Fintech, and Research. He is an avid reader and loves swimming as a hobby. He believes that quality content should be actionable and helpful.