Congratulations on reaching this stage!
You have passed the interview process, and your prospective employer has forwarded you a formal offer. This is an exciting time for you! It affirms that your skills in the marketplace are in demand and better than most.
All that is left to do is accept the offer, which will likely entail writing a job offer acceptance email.
How do you go about this?
Read along to learn how to write a professional offer acceptance email, including how to respond to an offer via email, using a job offer acceptance template.
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In offering you a job, there are a few steps your prospective employer can take. They can first make a verbal offer themselves or through a recruiter. Remember that the job offer process and communication style vary from company to company.
When a hiring manager informs a candidate in person or via phone that they want to hire them for a particular job, they make an informal or verbal offer. During this time, they mention all the details on the starting date, salary, working hours, and job title.
This will help them gauge your interest in the job.
Once the candidate has displayed their interest, a written job offer is likely to follow. This formal document will officially offer you the job position and will generally outline all the necessary details of the employment agreement, such as compensation, position type, and benefits.
The job offer acceptance letter also serves as evidence confirming all the agreed-upon employment details and the employer will typically ask you to sign it, approving the process.
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A company can revoke an official job offer, even if you have accepted the job, due to unsatisfactory background checks or misrepresentation in the application process.
Therefore, you must take care not to falsify your certifications, or anything else, during the application process. Maintaining integrity is vital when you accept a job offer and will ensure your offer is not withdrawn.
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You naturally feel happy when something you've been trying to get arrives. This is the same with a job offer. The temptation to accept the job offer immediately is high, so taking a step back and reviewing everything before making a final decision is essential.
Here are some tips on how to respond:
After receiving the initial offer, you can request more time to review it. Accepting the offer immediately can stick with a proposal that doesn't satisfy you. So, express gratitude and ask for more time to review the proposal.
Additional time can enable you to research the proposed terms, and if you are not satisfied, you can prepare a counteroffer.
After requesting additional time, you can use the time to review the offer. Ensure that the job offer aligns with your needs and expectations. Review the compensation package to ensure you're paid what you're worth.
Apart from your salary, review other aspects such as paid vacation, pension plans, working hours, and company culture. If you're unhappy with the terms, you can negotiate them with the employer.
Before entering into the negotiation, do some research. Research the market pay for the role, develop your negotiation strategy, and practice your counteroffer. Your negotiation strategy should be thoughtfully prepared and well-structured to avoid creating hostility with the hiring manager.
Are you having any trouble? Our salary negotiation solution can give you some tips.
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An acceptance email is an email written to officially accept a job offer. You email your future employer after they send you the job offer letter or email that includes the title, pay, intended start date, and other terms of employment. Your employer may add this email to your file to properly document your work.
Acceptance emails differ from job acceptance letters as the information is passed via electronic media. They are business communication and rules governing such communication should be observed. Here is how to write a good acceptance email:
When writing an email, have a clear subject line that indicates the reason for writing the email. A simple subject line could be Acceptance of Job Offer for [New Role] –[Your Name]. A simple subject line lets the employer know what the email is about and who the sender is.
Draft the email to the person who sent you the job offer. Alternatively, you can respond to the email with your acceptance. Address the email to the most appropriate person, such as the hiring manager or a direct supervisor.
Next, officially accept the company’s employment offer. Optionally, you could also add how you look forward to your upcoming employment. For example, you could say: I am writing to formally accept the job offer for the [New Role] position.
I am thrilled to join the team at [Company Name] and look forward to contributing my skills and experience to the organization.
Thank your new employer for accepting you to work with the company. For example: Thank you and the rest of the hiring team for your time and effort throughout the hiring process. Your dedication and professionalism have made the process smooth and enjoyable.
An acceptance email should be short and precise, but sometimes you may negotiate new terms with your employer. In that case, you may use the acceptance email to outline the terms in writing to ensure that you are all on the same page. For example: As we discussed over the phone yesterday, I am very pleased with the agreed salary for the new role.
You can confirm your notice period and start date in your acceptance email to avoid confusion. For example: I look forward to starting my new role on [Start Date].
If you plan to transfer from your current job, work on your notice period instead of announcing it in your acceptance email.
You can conclude the acceptance email positively by stating how you look forward to starting your new role. Lastly, include a closing salutation such as Best Regards or Sincerely and add your full name below.
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Subject: Acceptance of Job Offer for [New Role]
Dear [Hiring Manager's Name],
I am writing to formally accept the job offer for the [New Role] position.
I am thrilled to join the team at [Company Name] and look forward to contributing my skills and experience to the organization.
Thank you and the rest of the hiring team for your time and effort throughout the hiring process. Your dedication and professionalism have made the process smooth and enjoyable.
As we discussed over the phone yesterday, I am very pleased with the agreed salary for the new role. I agree with all the employment terms, including the benefits such as health insurance and a flexible work schedule. It represents my experience and skills fairly, and I am grateful for your consideration.
I am excited to work with your talented team and contribute to the organization's success.
Thank you again for the opportunity to join your team. I look forward to starting my new role on [Start Date]. This offers a sufficient notice period to my previous employer.
Thank you once again for the opportunity.
Best regards,
[Your Name]
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